Data Privacy Policy

1. Information We Collect

We collect only the necessary information required to operate a secure online voting system.

A. Information from Poll Administrators

• Organization name
• Contact person name
• Email address
• Phone number
• Poll configuration details

B. Information from Voters

• Email address or mobile number (if required by the poll administrator)
• IP address (for security and fraud prevention)
• Device/browser details

C. Technical & Security Data

• Log files
• Device fingerprinting data
• Platform usage analytics

We do not sell, rent, or trade personal information to third parties.

2. Purpose of Data Collection

Information collected is used strictly to:

• Conduct secure online elections and digital polls
• Prevent duplicate or fraudulent voting
• Generate real-time election results
• Provide technical support
• Improve platform performance and security

We do not use voter information for marketing without explicit consent.

3. Data Security Measures

Smartpolls implements strong security standards to protect user data:

• SSL encryption
• Secure server infrastructure
• Access-controlled admin dashboards
• Device fingerprinting for one-person-one-vote protection
• Continuous system monitoring

All votes are securely processed and system-generated results are protected from unauthorized manipulation.

4. Confidentiality of Votes

Smartpolls maintains strict confidentiality of voting data. Individual voting selections are not publicly disclosed unless explicitly configured by the poll administrator.

We support:

• Anonymous voting options
• Secure ballot access
• Fraud-proof election systems

5. Data Retention & Deletion

Poll-related data is retained only as long as necessary to:

• Complete the election process
• Provide results to administrators
• Comply with legal obligations

Poll administrators may request deletion of poll data after completion, subject to legal compliance requirements.

6. Legal Compliance

Smartpolls operates in accordance with:

• Information Technology Act, 2000
• Applicable Indian cyber laws and data protection standards

We regularly review and update our security measures to maintain compliance.

7. User Rights

Users may request:

• Access to personal data
• Correction of inaccurate information
• Deletion of data where legally permitted

Requests can be made using the contact details below.

8. Third-Party Services

We may use secure third-party providers for:

• Cloud hosting
• Email communications
• Infrastructure monitoring

These providers are selected based on strict security and compliance standards.

9. Policy Updates

We reserve the right to update this Data Privacy Policy at any time. Updates will be posted on this page with a revised effective date.

10. Contact Information

For any privacy-related concerns or data protection inquiries, please contact us via email.